Why Realtors and Lenders Are Turning to Expert Transaction Coordinators

Why Realtors and Lenders Are Turning to Expert Transaction Coordinators

By Beyond Business, June 24, 2025

Real estate professionals are no strangers to high-stakes paperwork, rigid timelines, and constant client communication. Amidst the whirlwind of open houses, loan approvals, and closing schedules, transaction coordination becomes the linchpin that holds the process together. That’s why more and more realtors and lenders are choosing to hire expert transaction coordinators—specifically skilled Filipino VAs who bring precision, professionalism, and cost-efficiency to the table.

The Growing Demand for Transaction Coordinators

With property markets heating up across the US, the sheer volume of transactions has skyrocketed. Every purchase agreement, inspection request, contingency deadline, and closing disclosure demands absolute accuracy. Here’s what an expert transaction coordinator (TC) can do:

  • Track all deadlines for inspections, loan approvals, and contingencies
  • Liaise with escrow officers, title companies, appraisers, and agents
  • Organise documentation to ensure a smooth and legal closing
  • Provide consistent updates to clients and team members

The goal? Free up your time so you can focus on lead generation, showings, and negotiations—not admin work.

Why Realtors and Lenders Prefer Filipino VAs

Filipino virtual assistants are highly sought after for roles in real estate due to their:

  • Fluent English communication and neutral accents
  • Strong grasp of US real estate terminology and timelines
  • Cultural adaptability and customer service orientation
  • Affordability without sacrificing quality

At BBVA, we specialise in recruiting top-tier Filipino TCs with real-world real estate experience—so your transactions are managed like clockwork.

What Sets BBVA Transaction Coordinators Apart?

We don’t just find you a VA. We recruit transaction coordinators who:

✅ Have prior experience working with US real estate brokerages

✅ Use tools like Dotloop, DocuSign, Skyslope, and Trello

✅ Understand compliance requirements and communication etiquette

✅ Work during your preferred US hours

✅ Can grow into broader roles like listing coordination, CRM management, and post-closing support

This isn’t outsourcing. It’s smart delegation with a results-focused, people-first team.

Cost-Saving Without Cutting Corners

Hiring a full-time in-house TC in the US can cost upwards of $4,000/month. A BBVA-recruited Filipino VA with equivalent skill sets can save you 50–70%, all while maintaining excellent work standards. You pay only for dedicated, qualified, remote talent—no hidden fees, no extra overhead.

How It Works

  1. Schedule a Consultation: Tell us about your business needs, preferred tools, and transaction volume.
  2. Candidate Matching: We vet and shortlist highly qualified Filipino transaction coordinators.
  3. Trial & Onboarding: Test the waters and onboard your chosen TC seamlessly.
  4. Ongoing Support: BBVA remains involved with performance monitoring and replacements if needed.

Who Benefits Most?

  • Solo Realtors who want to scale without burning out
  • Real Estate Teams aiming to systematise and expand
  • Mortgage Lenders needing deadline-driven administrative support
  • Brokerages seeking affordable staffing for in-house TC roles

FAQs

1. How do I know the VA is trained in real estate?

All our candidates undergo a vetting process and are selected for their direct real estate industry experience.

2. Do your transaction coordinators work US hours?

Yes. You can specify your preferred time zone coverage.

3. What tools do they use?

Our VAs are trained in commonly used platforms like Dotloop, DocuSign, and MLS systems.

4. Is there a contract or commitment period?

We offer flexible plans to suit different team sizes and contract durations.

5. What if my transaction volume increases or decreases?

Our team can scale support up or down based on your current needs.

Reimagine Your Workflow

Letting go of admin doesn’t mean letting go of control—it means making space for growth. With a BBVA Filipino transaction coordinator, you get both a partner and a process improver. It’s time to elevate your closing game with professional support you can count on.

🔗 Hire an Expert Filipino Transaction Coordinator Today

Let BBVA match you with the right TC to boost your real estate business.