Our Unrivaled VA Vetting Process: How We Ensure the Best Talent for Your Business

Behind the scenes of how we match you with top-tier Filipino Virtual Assistants

Hiring a virtual assistant can transform how your business operates—but only if you hire the right one. At Beyond Business Virtual Assistants (BBVA), we don’t leave your success to chance. Our multi-step vetting process ensures that every Filipino VA we place is skilled, reliable, and aligned with your business goals.

Here's how we screen, test, and select the very best talent—so you don’t have to.

Why Vetting Matters More Than Ever

A poorly matched VA creates more work, not less. Missed deadlines, poor communication, and lack of initiative can cost your business time and money. That’s why BBVA has developed one of the most thorough virtual assistant recruitment systems in the industry—built specifically for US-based businesses seeking Filipino VA excellence.

Step 1: Proven Work History and Experience Screening

We don’t work with entry-level applicants. All VAs who apply to BBVA must show a minimum of five years of experience in relevant industries such as real estate, e-commerce, marketing, healthcare, or executive support.

We verify:

• Past client roles
• Duration of projects
• Tools used (CRM systems, lead generation software, project trackers)
• Industry-specific knowledge

👉 Learn how businesses evaluate talent before hiring a VA in our guide on Common Pitfalls When Hiring a Virtual Assistant (And How to Avoid Them)

Step 2: Skills Assessment Tailored to Your Needs

Every applicant goes through a custom technical assessment designed around the job functions our clients actually delegate. That may include:

• CRM and lead follow-up simulation
• Inbox management and calendar scheduling
• Cold calling scripts and objection handling
• Canva or GHL tasks
• Research and report generation

We score candidates on accuracy, speed, and adaptability using real-world test scenarios.

Step 3: Communication and English Proficiency Testing

Fluency isn't optional. We test every VA’s written and verbal communication through:

• Email and chat assessments
• Voice recordings
• Live interviews with our team

Only those who communicate clearly, professionally, and confidently move forward.

Step 4: Culture Fit and Time Zone Compatibility

Your business has its own rhythm. That’s why we also evaluate:

• Time zone availability (EST, CST, PST)
• Work style compatibility
• Initiative and coachability
• Long-term availability

We also take your preferred communication style and daily workflow into account during our VA-client matching phase.

👉 For time zone success strategies with Filipino VAs, explore Time Zone Troubles? How to Seamlessly Work with a Global Virtual Assistant Team

Step 5: Two-Week Handover and Guided Onboarding

Our Source and Support Package includes:

• 1-on-1 client onboarding to understand your systems
• Two-week handover to train the VA with our guidance
• Ongoing support and real-time feedback tools

You’ll never feel alone during the process—and neither will your VA.

What Makes Our Process Different?

💡 We don’t just introduce you to a VA—we prepare them to work for you.

💡 We don’t just screen for skills—we assess character, reliability, and fit.

💡 We don’t just match quickly—we match accurately and strategically.

👉 Want a comparison of VA service types before you commit? Here’s our Virtual Assistant Services Comparison Guide

This is why BBVA is trusted by growing businesses across real estate, coaching, health, and creative industries in the US.

Hire With Confidence

With Beyond Business Virtual Assistants, you’re not gambling on freelance platforms or unvetted profiles. You’re investing in a systematic, proven hiring process that has helped dozens of businesses regain time, increase productivity, and scale without burnout.

👉 Discover why clients rank BBVA among the Top Virtual Assistant Agencies in 2025

👉 Ready to work with a high-performing Filipino VA?

Book Your Free Discovery Call

💬 Frequently Asked Questions

What qualifications do your Filipino virtual assistants have?

Every BBVA VA has at least five years of experience in relevant roles and industries. We test for technical skills, communication proficiency, time zone alignment, and long-term reliability.

How long does it take to get matched with a VA?

Most clients are matched with a fully vetted VA within 7 to 10 business days. The timeline includes screening, interviews, and onboarding prep to ensure a great fit.

Do I have to train the VA myself?

No. Our onboarding team assists with the first two weeks of training. We help you delegate effectively, provide SOP guidance, and support your VA through the transition.

Can I request a replacement if things don’t work out?

Yes. We offer a 60-day quick replacement guarantee to make sure you're satisfied and supported. If the first match doesn’t meet your expectations, we’ll provide a new candidate quickly.

What’s included in the Source and Support Package?

It includes VA recruitment, 2-week onboarding handover, ongoing VA training, client support, access to our private community, and a 60-day replacement policy—all for a one-time $999 setup fee.