The Smart Way Real Estate Professionals Are Scaling Without Overhead

Realtors and lenders know that growing a real estate business doesn’t just depend on getting more clients—it depends on how well your team handles the workload that follows. From prospecting to paperwork to post-sale service, the back-end of every deal demands time and precision.

But building an in-house team isn’t always realistic. That’s why forward-thinking agents and brokers are hiring remote real estate VAs—and doing so with confidence, knowing the right recruitment partner can make all the difference.

Let’s explore why choosing the right virtual assistant, from the right source, is now a competitive advantage for real estate professionals across the board.

It’s Not Just About Finding a VA—It’s About Finding the Right One

The global VA market is overflowing with freelancers—but only a fraction are trained for the real estate industry. Cold-calling leads, managing MLS data, or preparing disclosures requires more than just admin know-how.

What you actually need:

• VAs with real estate-specific experience
• Familiarity with platforms like Dotloop, Skyslope, or Follow Up Boss
• Solid grasp of US real estate lingo, timelines, and compliance needs
• Proactive communication and time zone compatibility

It’s not just about filling a seat—it’s about adding someone who feels like an extension of your team.

Avoid the Pitfalls of DIY Hiring

Some realtors try to hire on their own through freelancer platforms. While that can work for simple tasks, here’s where it often goes wrong:

• Time-consuming vetting with inconsistent candidate quality
• Lack of real estate training, leading to rework
• Timezone issues that affect response rates and appointment setting
• High turnover, requiring repeated onboarding
• No backup plan if a VA drops out mid-transaction

These challenges don’t just create stress—they cost deals.

Why Strategic VA Placement Matters More Than Ever

With mortgage markets tightening and inventory shifting, efficiency and client experience are now the differentiators in real estate. That’s where a trained virtual assistant shines:

• Transaction Coordinators keep every deal on track
• Cold Calling VAs consistently generate warm leads
• CRM Assistants keep your pipeline organised and active
• Marketing VAs help build your local brand presence

By matching these roles to your real estate model, you not only lighten your load—you scale more sustainably.

A Better Way to Build Your Virtual Team

At BBVA, we focus exclusively on recruiting virtual assistants for real estate and lending professionals. That means:

✔️ Every VA is vetted for relevant experience

✔️ Candidates are trained to your preferred tools and workflows

✔️ We recruit for cultural fit and long-term retention

✔️ You get ongoing support, not just a one-time hire

Our clients don’t just get help—they get a real team member without the payroll headaches.

FAQs

1. Can I get a VA with real estate cold calling experience?

Yes. We have candidates who are specifically trained in FSBO, expired listings, and buyer/seller outreach.

2. Do your VAs work US hours?

Absolutely. You set the preferred time zone during onboarding.

3. Is this just for large teams?

Not at all. Many solo agents and small lenders use our VAs as their first hire to delegate key tasks.

4. Do you provide replacements or support if something changes?

Yes. BBVA offers ongoing support and quick replacements if needed.

5. How long does it take to get started?

Most clients are matched and onboarding their VA within 7–10 business days.

Build a Real Estate Business That Works While You Work

Whether you’re running a solo agency or managing a brokerage, your time should be focused on strategy and relationships—not paperwork, voicemails, or chasing signatures.

Hiring a virtual assistant with real estate expertise is no longer a luxury—it’s the missing piece in your business puzzle. The right VA, recruited through the right team, can help you reduce burnout, increase capacity, and maintain your edge in a fast-paced market.

🔗 Let’s Match You with the Right VA

Your next top hire might not sit in your office—but they’ll work just like they do.