How to Hire a Virtual Assistant for Realtors Who Actually Delivers in 2025

If you're a busy real estate agent juggling showings, listings, leads, and paperwork—chances are you've asked yourself: "Do I need a virtual assistant?" The answer is almost always YES.

But here's the thing: not all VAs are created equal—especially when it comes to real estate. So how do you find a Virtual Assistant who not only understands the industry but actually delivers results?

Let’s break down exactly how to hire a top-performing VA for realtors in 2025, what to look for, red flags to avoid, and where to find high-caliber talent without draining your budget (Hint: our Easter promo has you covered).

Why Realtors Need Virtual Assistants More Than Ever

Between showing homes, closing deals, managing clients, and staying active on social media, most real estate agents are doing the work of five people. A skilled virtual assistant can:

• Save you 10+ hours/week on admin tasks
• Help you follow up with more leads
• Boost your online visibility
• Keep your pipeline flowing with consistency

And the best part? You don’t have to sacrifice quality for affordability anymore.

What Makes a GREAT Real Estate VA in 2025?

Not every virtual assistant can thrive in real estate. The best ones have:

🔹 Industry-Specific Knowledge

They understand MLS, escrow, lead gen platforms, and transaction timelines.

🔹 Tech & CRM Experience

They’re fluent in tools like:

• KVCORE
• Follow Up Boss
• Dotloop
• Canva & ChatGPT
• ClickUp (for task/project management)

🔹 Clear Communication

Real estate moves fast. You need someone responsive, professional, and proactive.

🔹 Lead Nurturing & Follow-Up Skills

Great VAs know how to handle warm leads, schedule appointments, and keep prospects moving through your sales funnel.

🔹 Social Media Marketing Support

They can create and schedule property posts, reels, local content, and more.

🔹 A Proactive Mindset

You want a VA who thinks ahead, not just follows instructions.

Top Tasks a Real Estate Virtual Assistant Can Handle

Here’s a snapshot of what your VA can take off your plate:

🏠 Administrative Support

• Calendar & inbox management
• Appointment setting
• File organization
• Transaction coordination

💬 Lead Management

• CRM updates
• Responding to inquiries
• Warm lead follow-ups
• Scheduling showings

📣 Marketing & Branding

• Listing presentations
• Email marketing
• Social media graphics & scheduling
• Community engagement

📊 Reporting & Analytics

• Track KPIs
• Market updates
• Competitor insights

With the right VA, you’ll finally have time to focus on selling homes—not stuck behind a screen.

How to Hire the Right Real Estate VA (Step-by-Step)

1. Identify Your Pain Points

What do you wish you had time for but never do? Make a list—it’ll help guide your hiring.

2. Define the Role Clearly

Specify your needs:

• Admin, marketing, lead gen?
• Part-time or full-time?
• Tools and platforms you use?

3. Look for VA Agencies Specializing in Real Estate

That’s where we come in 👋

At Beyond Business Virtual Assistants, our VAs are pre-trained in real estate workflows, so there’s zero learning curve. Just plug and play.

4. Interview for Fit & Proactivity

Ask about their experience with CRMs, how they handle unresponsive leads, or how they’d manage your transaction flow.

5. Set Expectations from Day One

Have a clear onboarding checklist, training materials (if needed), and weekly check-ins.

Why Realtors Choose BBVA’s Virtual Assistants

We’ve helped hundreds of real estate professionals scale their business without burnout. Here’s what makes us different:

✅ Real Estate-Savvy VAs trained in the tools and workflows you already use

✅ U.S. time zone coverage for seamless communication and task completion

✅ ClickUp Setup Support for your pipeline, transactions, and leads

✅ Marketing-Savvy VAs who create content, edit videos, and boost your online presence

✅ Stress-Free Hiring with pre-vetted VAs ready to go in 7 days or less

Red Flags to Avoid When Hiring a Real Estate VA

🚩 No knowledge of real estate platforms like MLS or KVCORE

🚩 Poor communication or delayed replies during the hiring process

🚩 Overpromising on skills but underdelivering on execution

🚩 Not using any kind of project management tool (like ClickUp or Trello)

🚩 No process for reporting or feedback

The wrong VA will cost you more in time and frustration than they’re worth. Don’t compromise.

April Promo: Get a High-Caliber VA for Just $300

This Easter 2025, we’re making it easier than ever to grow your business with expert help.

🎉 For a limited time, get started with a Real Estate Virtual Assistant for just $300.

💡 Plus, we now offer financing options to make hiring smarter and more accessible than ever.

Whether you're a solo agent or managing a growing team, this is your chance to build support that lasts.

👉 Click here to get matched with your VA

FAQs About Hiring a Real Estate VA

How long does it take to get started?

With BBVA, you can be onboarded and fully matched with a real estate-trained VA in as little as 7 days.

Do I need to train the VA myself?

Nope. Our VAs already understand real estate admin, CRMs, marketing tools, and more. We handle training—you get straight to results.

What tasks can I delegate first?

Start with inbox and calendar management, then move to CRM clean-up, lead follow-up, and content scheduling.

Can my VA work my hours?

Yes! We ensure your VA is available during your business hours so you’re never out of sync.

Final Thoughts: Don’t Settle—Hire a VA Who Delivers

Real estate is a high-stakes, fast-moving industry. You don’t need more stress—you need a dependable, proactive VA who frees you to focus on closings, not clutter.

The difference between a so-so VA and a great one? It’s the difference between coasting and scaling.

Make the smart move today.

🎉 Get your high-caliber real estate VA now for just $300 with our Easter Promo! Financing options available.

👉 Explore BBVA’s Real Estate VAs