10 Tasks You Should Be Delegating to Your Virtual Assistant Right Now

Most business owners and real estate professionals wear far too many hats. If you're spending hours on admin, follow-ups, or repetitive work, your growth is probably stuck in neutral. A high-calibre Filipino virtual assistant from Beyond Business Virtual Assistants (BBVA) can help you break free and shift into high gear.

Here are 10 key tasks that should already be off your plate and in the capable hands of your VA.

1. Inbox Management and Email Filtering

If your inbox is a digital jungle, a VA can bring order to the chaos. Filipino VAs from BBVA are trained to:

• Prioritise urgent messages
• Auto-label and sort incoming emails
• Draft replies to FAQs and routine queries
• Flag leads, prospects, and client updates

You’ll stop living in your inbox and start leading from your calendar.

2. Appointment Scheduling and Calendar Management

Your VA can handle:

• Booking and confirming client meetings
• Sending reminders and follow-ups
• Blocking time for focused work
• Syncing with CRMs like Follow Up Boss or Calendly

A streamlined calendar means fewer missed opportunities—and less stress.

3. Lead Generation and Prospect Research

With the right script and system, your VA can find and qualify leads across platforms like Zillow, LinkedIn, and Facebook. Tasks include:

• Gathering contact info
• Segmenting leads by type or urgency
• Setting up drip sequences or initial outreach

BBVA’s VAs are trained to work in tools like HubSpot, KVCORE, and more.

4. CRM Management and Data Entry

The lifeline of any real estate or service-based business is your CRM. A VA ensures it stays up-to-date by:

• Logging client calls and notes
• Updating lead statuses
• Automating nurture sequences
• Tagging and segmenting clients

This task alone can save you 5–10 hours a week.

5. Social Media Scheduling and Content Support

BBVA VAs support your marketing by:

• Scheduling posts in tools like Buffer or Hootsuite
• Responding to comments or DMs
• Sourcing royalty-free images or Canva templates
• Tracking basic analytics

Delegating social keeps your brand alive without you glued to your phone.

6. Listing Coordination (Real Estate Specific)

If you’re in real estate, your VA can:

• Upload listings to the MLS
• Coordinate with photographers and stagers
• Order signs and lockboxes
• Schedule open houses and track showings

This frees you up for client-facing and closing activities.

7. Document Preparation and E-Signatures

From purchase agreements to proposals, your VA can:

• Prepare draft docs using templates
• Organise folders in Google Drive or Dropbox
• Send contracts for signature using DocuSign
• Track return status and file properly

No more 1 a.m. paperwork marathons.

8. Customer Service and Client Follow-Up

Your VA can:

• Respond to client queries via email or chat
• Send check-ins after showings or meetings
• Gather client feedback
• Maintain a warm client experience, even during your busy days

Filipino VAs are especially known for their polite, professional communication style.

9. Research Tasks

Need comps pulled, market stats reviewed, or competitor analysis done? A VA can:

• Build spreadsheets
• Summarise findings
• Monitor trends or news
• Provide reports with highlights

This gives you better data for faster decision-making.

10. Personal Tasks

Running a business is hard—life doesn’t stop either. BBVA VAs can help with:

• Online shopping
• Travel booking
• Reminders for important dates
• Calendar syncing for family or team events

A little help goes a long way.

Why Filipino VAs Are the Smartest Choice

VAs from the Philippines are highly educated, fluent in English, and culturally aligned with Western clients. At BBVA, we ensure your assistant is pre-vetted, real estate-trained, and committed to your time zone and business model.

Don’t Miss Our May Promo: “Beyond the Call”

Through May 31st, we're offering exclusive discounts on our VA Recruitment Package to celebrate our hardworking Filipino professionals. This offer is our way of recognising their heroic contributions to business success.

👉 Ready to delegate?

Book your free discovery call

Frequently Asked Questions

1. How do I know which tasks to delegate first?

Start with time-consuming, repetitive tasks you dislike. We can guide you during onboarding.

2. Will my VA understand my industry?

Yes. Our VAs are trained and matched based on your business type—real estate, coaching, service, and more.

3. How does BBVA train its VAs?

All VAs go through a rigorous screening and real estate onboarding process before client placement.

4. Are there security measures in place?

Yes. We implement NDAs, VPN protocols, and secure data-sharing practices.

5. How is productivity tracked?

Your VA will use time-tracking tools and provide weekly reports or dashboards, as needed.